Integrating systems instead of re-keying data: the savings in person-hours
Typing the same data twice is paying twice for the same data.
When two systems do not talk to each other, someone is the bridge: export from one, type into the other, and pray you do not make a mistake. That work adds no value; it just moves data from one place to another. Integrating the systems does that transfer on its own, with no typos.
01 The re-keying hours
Re-keying orders, invoices, or customers between two systems can take 10 to 15 hours a week at a mid-sized company: 500 to 750 hours a year, USD $7,500 to $15,000 at USD $15 to $20 per hour.
USD $7,500 to $15,000 a year in re-keying
02 Typos cost
Re-keying by hand means errors: a mistyped quantity, a duplicated customer. Fixing those errors costs more hours than the original entry.
03 Current data on both sides
With integration, whatever changes in one system shows up in the other with no delay. No more discrepancies between what sales sees and what accounting sees.
04 When to integrate
It pays off when the same data travels between systems often. If it is a handful of records a month, a full integration may be more than you need.
// A typical illustrative case
Picture entering orders from the sales system into the accounting one taking 12 hours a week: about 620 hours a year, close to USD $11,000 at USD $18 per hour, not counting corrections. Integrating the flow eliminates that re-keying and the discrepancies between areas. Illustrative figures, not from an actual client.
Illustrative example with typical market figures, not a specific client.
// next step
Identify which data gets typed twice at your company and how many hours go into it. With that calculation we evaluate the integration and quote it at a fixed price.